Again, I have a template that is generated from Siri Shortcuts and dropped into Drafts. This workspace has just one action which is 'Parse scrum notes'. The Shortcut also takes any actions that need to be completed and adds them to OmniFocus for me to review later. In both cases they append data to a markdown file in Dropbox (i have one file per person that reports to me). The second action is used when someone does something that I want to remember (either good or bad) so that I can bring it up at a more appropriate time (the best time to tell someone about a behavior is right now, but sometimes circumstances prevent that) so I have this little action. This is the note that is parsed by the first action. How are these different? I have a Siri Shortcut that populates a Draft with a template that collects the name of the person and the date time that the O3 occurred. There's really only two actions: Parse O3 notes and Add to O3 notes. The O3 workspace is used for processing the notes from the one-on-one I have with my team. Simply a life saver for when I really know all of the steps that are going to be involved in a project and I want to write them all down! There are a ton of different actions that I took from Rose Orchard (of Automators fame) that help to either add items with the correct syntax to a Task Paper markdown file OR turn the whole thing into an OmniFocus project. The OF Template workspace is used to create OmniFocus projects based on Taskpaper markup. But now with the custom action and keyboards for each workspace I have them set up to filter down to specific tags AND use their own keyboards. Initially since I didn't really understand the power of the workspace I had them mostly as filtering tools to be used when trying to find a draft. I can create workspaces for all sorts of things and have the keyboard shortcut things I need when I need them! This alone is mind blowing and I'm disappointed I didn't look into this feature sooner. That was the first place I started.Įach workspace can have its own action and keyboard shortcut thing which I didn't realize.

Ok, first of all I never really understood workspaces. and honestly there's no better time than cruising at 25k feet on your way back from Phoenix. But after listening to some stuff from Tim Nahumck I decided I needed to invest a little time. This is a seriously powerful app when you need it.īut since my initial workflows and shortcuts I've not really done too much with it. When it went to a subscription model more than a year ago it was a no brainer for me. On my way back from Arizona a few weeks ago I decided to play around with Drafts a bit.

Taskpaper omnifocus